Handling old invoices paid by a credit card
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Handling old invoices paid by a credit card

 
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Jeff
Guest
Posted: Thu Nov 10, 2005 1:03 am    Post subject: Handling old invoices paid by a credit card Reply with quote
Hello Everyone

I am a project manager who has just been hired by a small engineering
firm as both project manager and general manager. The owner hasn't had
a bookkeeper all year but used QB 2003 Pro for last year. He and I
both want to use it for this year. Not being a bookkeeper I'm learning
in a hurry.

Here is my situation: We purchase a lot of stuff using a credit card.
I have a lot of such paid invoices requiring input. My current
approach is to use the Write Checks function placing the it in the
appropriate account (we have a rudimentary COA).

Here are my questions.
1. Should I also create a corresponding entry in the Vendor
Navigator/Enter Bills screen?
2. The Vendor Navigator/Pay Bills screen shows the invoices I have
entered. How do I clear that screen?

I know to an experienced bookkeeper, these are simple beginner
questions. I'm enrolled in a course starting next month at the local
community college. Until then I need some advice.

Many thanks

Jeff Williams

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Allan Martin
Guest
Posted: Thu Nov 10, 2005 1:03 am    Post subject: Re: Handling old invoices paid by a credit card Reply with quote
Quote:
Hello Everyone

I am a project manager who has just been hired by a small engineering
firm as both project manager and general manager. The owner hasn't had
a bookkeeper all year but used QB 2003 Pro for last year. He and I
both want to use it for this year. Not being a bookkeeper I'm learning
in a hurry.

Here is my situation: We purchase a lot of stuff using a credit card.
I have a lot of such paid invoices requiring input. My current
approach is to use the Write Checks function placing the it in the
appropriate account (we have a rudimentary COA).

Here are my questions.
1. Should I also create a corresponding entry in the Vendor
Navigator/Enter Bills screen?

No, if you are playing catch up then just entering the checks will do. Note
, depending on how the previous bookkeeper entered the expenses for 2003 you
may be entering checks for payables already entered on the books last year.

Quote:
2. The Vendor Navigator/Pay Bills screen shows the invoices I have
entered. How do I clear that screen?

If the bill you entered resulted in recording the expenses a second time
then locate each bill from the enter vendor bills screen and delete the
bill.
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Jeff
Guest
Posted: Fri Nov 11, 2005 5:02 pm    Post subject: Re: Handling old invoices paid by a credit card Reply with quote
Many thanks for help Allan.

I appreciate it.

Jeff

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