| Author |
Message |
Mitchell
Guest
|
 Posted:
Thu Nov 03, 2005 5:02 pm Post subject:
Generating Invoices to be tendered at a later date |
|
|
We sell equipment to buyers, we would like to produce an invoice to deliver
to the buyer so they can mail a check back. When the check arrives we would
then like to tender the invoice… We’ve tried Quotes, but no invoice prints…
We tried work orders, but we have to tender the transaction on account to
print an invoice… The problem with this method is that the x report and z
reports show these transactions as tendered and taxes collected… Since we
haven’t received any payment (nor taxes) we don’t want these to show as
tenders… So How can I produce an invoice for customers without showing as
already tendered… Any thoughts would be extremely appreciated…
Mitchell
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|
 |
Jason Hunt
Guest
|
| Posted:
Thu Nov 03, 2005 5:02 pm Post subject:
Re: Generating Invoices to be tendered at a later date |
|
|
Use the Accounts Receivable functions in RMS. Create a customer account
that has an appropriate credit limit, then tender the sale using the "On
Account" tender type. The sale will be put on their account, and then when
they give you the cheque, pull up their account and use the Payment
function. The documentation can give you more details.
--
Jason Hunt
Advanced Computer Systems |
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|
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Jeff
Guest
|
| Posted:
Fri Nov 04, 2005 1:03 am Post subject:
Re: Generating Invoices to be tendered at a later date |
|
|
TT almost got it right. Make sure to Z-out on all POS stations before
trying to make a sale using that tender type. It won't appear until then.
--
*
"Terrible Tom" <tomg@GO_FISHrobysfurniture.com> wrote in message
news:7C696DF0-F4CF-4270-8086-E4B51EEEFAE7@microsoft.com...
You missed Mr. Hunt's point.
No work orders. Invoices with payment on account. Like so...
Under Customer Properties select the Account Information Tab. Click on the
Lookup Button (magnifying glass) for Account Type. If no Account Types
exist, go to the Database Menu and select Account Types. Create an Account
Type (for example, Net 30 or Due Upon Receipt) and fill in the blanks.
After
you've got a valid Account Type, go back to the Customer Properties window
and select the Appropriate Account Type.
Now go to Database: Tender Types and create a new Tender Type. Call it On
Account or Net 30 or whatever...
Launch POS. Create transaction. Select On Account as Tender Type and
tender exact change. You now have an Invoice for this customer... When you
get the check, go to the POS, select the appropriate customer and use the
Payment (Shift-F4) function to apply the payment to the customer account
(and
even to a specific invoice).
HTH,
Tom
--
The worst words in business:
"We''ve always done it that way"
--
Stop Fishing for eMail.
"Mitchell" wrote:
| Quote: | We sell equipment to buyers, we would like to produce an invoice to
deliver
to the buyer so they can mail a check back. When the check arrives we
would
then like to tender the invoice. We've tried Quotes, but no invoice
prints.
We tried work orders, but we have to tender the transaction on account to
print an invoice. The problem with this method is that the x report and z
reports show these transactions as tendered and taxes collected. Since we
haven't received any payment (nor taxes) we don't want these to show as
tenders. So How can I produce an invoice for customers without showing as
already tendered. Any thoughts would be extremely appreciated.
Mitchell
|
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|
| Back to top |
|
|
Terrible Tom
Guest
|
| Posted:
Fri Nov 04, 2005 1:03 am Post subject:
RE: Generating Invoices to be tendered at a later date |
|
|
You missed Mr. Hunt's point.
No work orders. Invoices with payment on account. Like so...
Under Customer Properties select the Account Information Tab. Click on the
Lookup Button (magnifying glass) for Account Type. If no Account Types
exist, go to the Database Menu and select Account Types. Create an Account
Type (for example, Net 30 or Due Upon Receipt) and fill in the blanks. After
you've got a valid Account Type, go back to the Customer Properties window
and select the Appropriate Account Type.
Now go to Database: Tender Types and create a new Tender Type. Call it On
Account or Net 30 or whatever...
Launch POS. Create transaction. Select On Account as Tender Type and
tender exact change. You now have an Invoice for this customer... When you
get the check, go to the POS, select the appropriate customer and use the
Payment (Shift-F4) function to apply the payment to the customer account (and
even to a specific invoice).
HTH,
Tom
--
The worst words in business:
"We''ve always done it that way"
--
Stop Fishing for eMail.
"Mitchell" wrote:
| Quote: | We sell equipment to buyers, we would like to produce an invoice to deliver
to the buyer so they can mail a check back. When the check arrives we would
then like to tender the invoice… We’ve tried Quotes, but no invoice prints…
We tried work orders, but we have to tender the transaction on account to
print an invoice… The problem with this method is that the x report and z
reports show these transactions as tendered and taxes collected… Since we
haven’t received any payment (nor taxes) we don’t want these to show as
tenders… So How can I produce an invoice for customers without showing as
already tendered… Any thoughts would be extremely appreciated…
Mitchell
|
|
|
| Back to top |
|
|
Mitchell
Guest
|
| Posted:
Fri Nov 04, 2005 1:04 am Post subject:
Re: Generating Invoices to be tendered at a later date |
|
|
Thanks for the reply... But I'm Affraid that Work orders do not work for us...
we have to tender the transaction to print a work order...
.... we haven't collected any money
.... we want to create an INVOICE to Customer
.... If we tender on account. as with any other tender type. the INVOICE
amount is reported on the x/z reports as being collected (tendered) more
important is that taxes are reported, that have also not been collected
yet... so we can't use work order...
we tried to use quote... we select customer, include items purchased. choose
ctrl-F1, then we choose details to give a reference # and desicription and
expiration date... and click ok... and then we stare at the screen,
wondering how can we print this... Hummmm from what we can tell, their is no
way to print quote... Hold on, found it... we have to TENDER IT... did I say
tender a quote, yes tender a quote... back to the problem described above...
we just upgraded from QS2000 3.01N and know that we just haven't caught on
to the new way of thinking yet, so please be patient with us... Right know
though we are in a tizzy trying to figure out how to report taxes and clear
out data that shouldn't be there...
Thanks All...
Mitchell
"Jason Hunt" wrote:
| Quote: | Use the Accounts Receivable functions in RMS. Create a customer account
that has an appropriate credit limit, then tender the sale using the "On
Account" tender type. The sale will be put on their account, and then when
they give you the cheque, pull up their account and use the Payment
function. The documentation can give you more details.
--
Jason Hunt
Advanced Computer Systems
|
|
|
| Back to top |
|
|
mitchell
Guest
|
| Posted:
Fri Nov 04, 2005 5:03 pm Post subject:
RE: Generating Invoices to be tendered at a later date |
|
|
Thanks TT and Jeff...
I have done all the things that you've described below and it works just
like you have stated as well... with one specific peice being overlooked...
which happens to be the peice I'm concerned about...
When we tender ON ACCOUNT to produce the "Work Order" two things...
1. The x/z reports show the totals from the work order including taxes. We
do not want the taxes to be reported and we do not want the totals from the
work order included in the total tendered amount... because they have not
been colected...
(ex. 2 transactions, tax rate 7.00% in both cases...
(tran 1 is a sale tendered as cash for $10.70 <$10 + $.70 tax>
(tran 2 is a WO tendered as OnAccount for $10.70 <$10. + $.70>
(x report shows $21.40 tendered and $1.40 tax collected
(z report shows same)
We can't seem to come to terms with WHY the amounts from the On Account
transactions are showing on the x/z reports... Reporting these before
collecting them can be disasterous (especiall if the order is never collected)
2... the work order prints the word Work Order in the top right of
reciept... Technically this is not a work order, it's an INVOICE... How can I
change that on the receipt?
Thanks Again for all your help...
Mitchell
"Terrible Tom" wrote:
| Quote: | You missed Mr. Hunt's point.
No work orders. Invoices with payment on account. Like so...
Under Customer Properties select the Account Information Tab. Click on the
Lookup Button (magnifying glass) for Account Type. If no Account Types
exist, go to the Database Menu and select Account Types. Create an Account
Type (for example, Net 30 or Due Upon Receipt) and fill in the blanks. After
you've got a valid Account Type, go back to the Customer Properties window
and select the Appropriate Account Type.
Now go to Database: Tender Types and create a new Tender Type. Call it On
Account or Net 30 or whatever...
Launch POS. Create transaction. Select On Account as Tender Type and
tender exact change. You now have an Invoice for this customer... When you
get the check, go to the POS, select the appropriate customer and use the
Payment (Shift-F4) function to apply the payment to the customer account (and
even to a specific invoice).
HTH,
Tom
--
The worst words in business:
"We''ve always done it that way"
--
Stop Fishing for eMail.
"Mitchell" wrote:
We sell equipment to buyers, we would like to produce an invoice to deliver
to the buyer so they can mail a check back. When the check arrives we would
then like to tender the invoice… We’ve tried Quotes, but no invoice prints…
We tried work orders, but we have to tender the transaction on account to
print an invoice… The problem with this method is that the x report and z
reports show these transactions as tendered and taxes collected… Since we
haven’t received any payment (nor taxes) we don’t want these to show as
tenders… So How can I produce an invoice for customers without showing as
already tendered… Any thoughts would be extremely appreciated…
Mitchell
|
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| Back to top |
|
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Terrible Tom
Guest
|
| Posted:
Sat Nov 05, 2005 1:03 am Post subject:
RE: Generating Invoices to be tendered at a later date |
|
|
Mitchell,
Here's your problem: you're treating your Z report like a daily income
statement.
You shouldn't be reporting taxes from any RMS report. You should be using
the RMS reports to enter data into an accounting system and using the
accounting system to generate your tax reports. It is possible (and highly
advantageous) to integrate RMS POS with many popular accounting systems.
This isn't the place for an accounting lesson, but it sounds like you are
using your Z report in a manner for which it was not intended.
If you must use your Z report for tax reporting, simply deduct the 'on
account' tender subtotal from the tender total.
Also - how is your Tender Type ON ACCOUNT configured? Do you treat 'On
Account' as a Cash tender type? Go to Database:Tender Types:ON
ACCOUNT:Properties. Look at the Tender Type field. Is it set to Account?
Normally, you cannot accept a WO Deposit 'On Account'. The reason is this:
a deposit on account is vapor. Either you got a deposit or you didn't. A
promise of a deposit (aka deposit on account) is not a deposit. Based on
your comments, I believe that you are treating ON ACCOUNT like cash--which it
most definitely is not.
If you are not really getting a deposit--no actual money coming in--then you
shouldn't be tendering a deposit. You should enter the work order with zero
deposit then tender payment on account when the actual payment comes in.
Tom
"mitchell" wrote:
| Quote: | Thanks TT and Jeff...
I have done all the things that you've described below and it works just
like you have stated as well... with one specific peice being overlooked...
which happens to be the peice I'm concerned about...
When we tender ON ACCOUNT to produce the "Work Order" two things...
1. The x/z reports show the totals from the work order including taxes. We
do not want the taxes to be reported and we do not want the totals from the
work order included in the total tendered amount... because they have not
been colected...
(ex. 2 transactions, tax rate 7.00% in both cases...
(tran 1 is a sale tendered as cash for $10.70 <$10 + $.70 tax
(tran 2 is a WO tendered as OnAccount for $10.70 <$10. + $.70
(x report shows $21.40 tendered and $1.40 tax collected
(z report shows same)
We can't seem to come to terms with WHY the amounts from the On Account
transactions are showing on the x/z reports... Reporting these before
collecting them can be disasterous (especiall if the order is never collected)
2... the work order prints the word Work Order in the top right of
reciept... Technically this is not a work order, it's an INVOICE... How can I
change that on the receipt?
Thanks Again for all your help...
Mitchell
"Terrible Tom" wrote:
You missed Mr. Hunt's point.
No work orders. Invoices with payment on account. Like so...
Under Customer Properties select the Account Information Tab. Click on the
Lookup Button (magnifying glass) for Account Type. If no Account Types
exist, go to the Database Menu and select Account Types. Create an Account
Type (for example, Net 30 or Due Upon Receipt) and fill in the blanks. After
you've got a valid Account Type, go back to the Customer Properties window
and select the Appropriate Account Type.
Now go to Database: Tender Types and create a new Tender Type. Call it On
Account or Net 30 or whatever...
Launch POS. Create transaction. Select On Account as Tender Type and
tender exact change. You now have an Invoice for this customer... When you
get the check, go to the POS, select the appropriate customer and use the
Payment (Shift-F4) function to apply the payment to the customer account (and
even to a specific invoice).
HTH,
Tom
--
The worst words in business:
"We''ve always done it that way"
--
Stop Fishing for eMail.
"Mitchell" wrote:
We sell equipment to buyers, we would like to produce an invoice to deliver
to the buyer so they can mail a check back. When the check arrives we would
then like to tender the invoice… We’ve tried Quotes, but no invoice prints…
We tried work orders, but we have to tender the transaction on account to
print an invoice… The problem with this method is that the x report and z
reports show these transactions as tendered and taxes collected… Since we
haven’t received any payment (nor taxes) we don’t want these to show as
tenders… So How can I produce an invoice for customers without showing as
already tendered… Any thoughts would be extremely appreciated…
Mitchell
|
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| Back to top |
|
|
mitchell
Guest
|
| Posted:
Sat Nov 05, 2005 1:03 am Post subject:
RE: Generating Invoices to be tendered at a later date |
|
|
If you are not really getting a deposit--no actual money coming in--then you
shouldn't be tendering a deposit. You should enter the work order with zero
deposit then tender payment on account when the actual payment comes in.
I would like to address this statement in your last reply....
Are you suggesting taking a deposit(payment) for zero dollars and then
tender with 0.00 in the ON Account tender type... will produce an INVOICE
that shows the balance due and does not record any data in the x reports...
we've tried tendering with 0.00 on account but it wouldn't let us click OK
(greyed). But If all we have to do is ctrl-F4 (payment) for 0.00 (obviously
I have to set minimum payment to zero) I can then print the inovice without
showing on the x report...
we do you quickbooks, and we post batches... during the reconcillation
process we see what should be actual collected and balance against RMS...
(formally QS2K) In old QS2K we could produce reports that calculated the
actual (not including WO,QT,etc) that would match... My billing staff is
tearing the wallpaper off the wall trying to figure out why they have to
calculate something they did have to before...
"Terrible Tom" wrote:
| Quote: | Mitchell,
Here's your problem: you're treating your Z report like a daily income
statement.
You shouldn't be reporting taxes from any RMS report. You should be using
the RMS reports to enter data into an accounting system and using the
accounting system to generate your tax reports. It is possible (and highly
advantageous) to integrate RMS POS with many popular accounting systems.
This isn't the place for an accounting lesson, but it sounds like you are
using your Z report in a manner for which it was not intended.
If you must use your Z report for tax reporting, simply deduct the 'on
account' tender subtotal from the tender total.
Also - how is your Tender Type ON ACCOUNT configured? Do you treat 'On
Account' as a Cash tender type? Go to Database:Tender Types:ON
ACCOUNT:Properties. Look at the Tender Type field. Is it set to Account?
Normally, you cannot accept a WO Deposit 'On Account'. The reason is this:
a deposit on account is vapor. Either you got a deposit or you didn't. A
promise of a deposit (aka deposit on account) is not a deposit. Based on
your comments, I believe that you are treating ON ACCOUNT like cash--which it
most definitely is not.
If you are not really getting a deposit--no actual money coming in--then you
shouldn't be tendering a deposit. You should enter the work order with zero
deposit then tender payment on account when the actual payment comes in.
Tom
"mitchell" wrote:
Thanks TT and Jeff...
I have done all the things that you've described below and it works just
like you have stated as well... with one specific peice being overlooked...
which happens to be the peice I'm concerned about...
When we tender ON ACCOUNT to produce the "Work Order" two things...
1. The x/z reports show the totals from the work order including taxes. We
do not want the taxes to be reported and we do not want the totals from the
work order included in the total tendered amount... because they have not
been colected...
(ex. 2 transactions, tax rate 7.00% in both cases...
(tran 1 is a sale tendered as cash for $10.70 <$10 + $.70 tax
(tran 2 is a WO tendered as OnAccount for $10.70 <$10. + $.70
(x report shows $21.40 tendered and $1.40 tax collected
(z report shows same)
We can't seem to come to terms with WHY the amounts from the On Account
transactions are showing on the x/z reports... Reporting these before
collecting them can be disasterous (especiall if the order is never collected)
2... the work order prints the word Work Order in the top right of
reciept... Technically this is not a work order, it's an INVOICE... How can I
change that on the receipt?
Thanks Again for all your help...
Mitchell
"Terrible Tom" wrote:
You missed Mr. Hunt's point.
No work orders. Invoices with payment on account. Like so...
Under Customer Properties select the Account Information Tab. Click on the
Lookup Button (magnifying glass) for Account Type. If no Account Types
exist, go to the Database Menu and select Account Types. Create an Account
Type (for example, Net 30 or Due Upon Receipt) and fill in the blanks. After
you've got a valid Account Type, go back to the Customer Properties window
and select the Appropriate Account Type.
Now go to Database: Tender Types and create a new Tender Type. Call it On
Account or Net 30 or whatever...
Launch POS. Create transaction. Select On Account as Tender Type and
tender exact change. You now have an Invoice for this customer... When you
get the check, go to the POS, select the appropriate customer and use the
Payment (Shift-F4) function to apply the payment to the customer account (and
even to a specific invoice).
HTH,
Tom
--
The worst words in business:
"We''ve always done it that way"
--
Stop Fishing for eMail.
"Mitchell" wrote:
We sell equipment to buyers, we would like to produce an invoice to deliver
to the buyer so they can mail a check back. When the check arrives we would
then like to tender the invoice… We’ve tried Quotes, but no invoice prints…
We tried work orders, but we have to tender the transaction on account to
print an invoice… The problem with this method is that the x report and z
reports show these transactions as tendered and taxes collected… Since we
haven’t received any payment (nor taxes) we don’t want these to show as
tenders… So How can I produce an invoice for customers without showing as
already tendered… Any thoughts would be extremely appreciated…
Mitchell
|
|
|
| Back to top |
|
|
Mitch
Guest
|
| Posted:
Sat Nov 05, 2005 1:03 am Post subject:
Re: Generating Invoices to be tendered at a later date |
|
|
You have been helpful, THANK YOU...
I think we have it working now the way we want it too... The last item is
to change the word WORK ORDER that appears in the top right of the
invoice... I've tried changing work order in the .dat files... as descibed
in a article 859765... but Doesn't change on receipt... I even tried to
save a copy of the fullpage.xml and force the word INVOICE... but I broke a
reference and it didn't work... when i pointed work order to the new xml...
"Terrible Tom" <tomg@GO_FISHrobysfurniture.com> wrote in message
news:63D6C805-0E50-4BBA-9EED-B65F6753E0CA@microsoft.com...
| Quote: | You cannot take a deposit on account for a work order. If you want an
invoice, then you must tender the entire balance due--whether
cash/check/credit card/on account or any combination thereof.
When you tender a WO, you are only tendering the deposit specified in
Details. You still haven't created an invoice until you Pick Up the WO.
If you create an invoice (and tender the full amount) then you either
receive cash or create a receivable (on account). If your ON ACCOUNT
Tender
Type is set up as an Account, then the only place ON ACCOUNT will be
listed
on your Z Report will be under Payment on Account and Sales.
I didn't migrate from QS so I might not be much help...
Tom
"mitchell" wrote:
If you are not really getting a deposit--no actual money coming in--then
you
shouldn't be tendering a deposit. You should enter the work order with
zero
deposit then tender payment on account when the actual payment comes in.
I would like to address this statement in your last reply....
Are you suggesting taking a deposit(payment) for zero dollars and then
tender with 0.00 in the ON Account tender type... will produce an INVOICE
that shows the balance due and does not record any data in the x
reports...
we've tried tendering with 0.00 on account but it wouldn't let us click
OK
(greyed). But If all we have to do is ctrl-F4 (payment) for 0.00
(obviously
I have to set minimum payment to zero) I can then print the inovice
without
showing on the x report...
we do you quickbooks, and we post batches... during the reconcillation
process we see what should be actual collected and balance against RMS...
(formally QS2K) In old QS2K we could produce reports that calculated the
actual (not including WO,QT,etc) that would match... My billing staff is
tearing the wallpaper off the wall trying to figure out why they have to
calculate something they did have to before...
[snip lengthy discussion] |
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|
| Back to top |
|
|
Terrible Tom
Guest
|
| Posted:
Sat Nov 05, 2005 1:04 am Post subject:
RE: Generating Invoices to be tendered at a later date |
|
|
You cannot take a deposit on account for a work order. If you want an
invoice, then you must tender the entire balance due--whether
cash/check/credit card/on account or any combination thereof.
When you tender a WO, you are only tendering the deposit specified in
Details. You still haven't created an invoice until you Pick Up the WO.
If you create an invoice (and tender the full amount) then you either
receive cash or create a receivable (on account). If your ON ACCOUNT Tender
Type is set up as an Account, then the only place ON ACCOUNT will be listed
on your Z Report will be under Payment on Account and Sales.
I didn't migrate from QS so I might not be much help...
Tom
"mitchell" wrote:
| Quote: | If you are not really getting a deposit--no actual money coming in--then you
shouldn't be tendering a deposit. You should enter the work order with zero
deposit then tender payment on account when the actual payment comes in.
I would like to address this statement in your last reply....
Are you suggesting taking a deposit(payment) for zero dollars and then
tender with 0.00 in the ON Account tender type... will produce an INVOICE
that shows the balance due and does not record any data in the x reports...
we've tried tendering with 0.00 on account but it wouldn't let us click OK
(greyed). But If all we have to do is ctrl-F4 (payment) for 0.00 (obviously
I have to set minimum payment to zero) I can then print the inovice without
showing on the x report...
we do you quickbooks, and we post batches... during the reconcillation
process we see what should be actual collected and balance against RMS...
(formally QS2K) In old QS2K we could produce reports that calculated the
actual (not including WO,QT,etc) that would match... My billing staff is
tearing the wallpaper off the wall trying to figure out why they have to
calculate something they did have to before...
[snip lengthy discussion] |
|
|
| Back to top |
|
|
Afshin Alikhani
Guest
|
| Posted:
Sat Nov 05, 2005 11:12 pm Post subject:
Re: Generating Invoices to be tendered at a later date |
|
|
The correct way is to have the folowing:
- If you are using work order you could change that to Proforma Invoice
- If ou are using Sales Receipt [on selling or picking up the work order]
you can change this to Invoice
If you do not know how to do this please email me your receipt and I will
have someone at my office change this and send it back to you by email.
Regards
Afshin Alikhani - [afshin@retailrealm.co.uk]
CEO - Retail Realm
--
URL http://www.retailrealm.co.uk
"Mitch" wrote:
| Quote: | You have been helpful, THANK YOU...
I think we have it working now the way we want it too... The last item is
to change the word WORK ORDER that appears in the top right of the
invoice... I've tried changing work order in the .dat files... as descibed
in a article 859765... but Doesn't change on receipt... I even tried to
save a copy of the fullpage.xml and force the word INVOICE... but I broke a
reference and it didn't work... when i pointed work order to the new xml...
"Terrible Tom" <tomg@GO_FISHrobysfurniture.com> wrote in message
news:63D6C805-0E50-4BBA-9EED-B65F6753E0CA@microsoft.com...
You cannot take a deposit on account for a work order. If you want an
invoice, then you must tender the entire balance due--whether
cash/check/credit card/on account or any combination thereof.
When you tender a WO, you are only tendering the deposit specified in
Details. You still haven't created an invoice until you Pick Up the WO.
If you create an invoice (and tender the full amount) then you either
receive cash or create a receivable (on account). If your ON ACCOUNT
Tender
Type is set up as an Account, then the only place ON ACCOUNT will be
listed
on your Z Report will be under Payment on Account and Sales.
I didn't migrate from QS so I might not be much help...
Tom
"mitchell" wrote:
If you are not really getting a deposit--no actual money coming in--then
you
shouldn't be tendering a deposit. You should enter the work order with
zero
deposit then tender payment on account when the actual payment comes in.
I would like to address this statement in your last reply....
Are you suggesting taking a deposit(payment) for zero dollars and then
tender with 0.00 in the ON Account tender type... will produce an INVOICE
that shows the balance due and does not record any data in the x
reports...
we've tried tendering with 0.00 on account but it wouldn't let us click
OK
(greyed). But If all we have to do is ctrl-F4 (payment) for 0.00
(obviously
I have to set minimum payment to zero) I can then print the inovice
without
showing on the x report...
we do you quickbooks, and we post batches... during the reconcillation
process we see what should be actual collected and balance against RMS...
(formally QS2K) In old QS2K we could produce reports that calculated the
actual (not including WO,QT,etc) that would match... My billing staff is
tearing the wallpaper off the wall trying to figure out why they have to
calculate something they did have to before...
[snip lengthy discussion]
|
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| Back to top |
|
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Jason Hunt
Guest
|
| Posted:
Tue Nov 08, 2005 1:02 am Post subject:
Re: Generating Invoices to be tendered at a later date |
|
|
Hi Mitch,
Just curious why you need to enter the transactions as "Work Order"? Can't
you just skip the Work Order step and enter the transaction as a regular
sale, and tender it On Account? This would also avoid the deposit stuff.
--
Jason Hunt
Advanced Computer Systems |
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Jeff
Guest
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| Posted:
Tue Nov 08, 2005 9:02 am Post subject:
Re: Generating Invoices to be tendered at a later date |
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Mitchell,
I don't know where you are and I am NOT an accountant, but in most states,
taxes are collected at the time of sale, when transfer of title of the goods
occurs.
If you don't collect on the debt, you deduct the taxes from next taxable
period, and treat the sale as a bad debt.
--
=
"mitchell" <mitchell@discussions.microsoft.com> wrote in message
news:172DFE81-87FC-434B-9DA1-FAA8AD5A7BF1@microsoft.com...
| Quote: | Thanks TT and Jeff...
I have done all the things that you've described below and it works just
like you have stated as well... with one specific peice being
overlooked...
which happens to be the peice I'm concerned about...
When we tender ON ACCOUNT to produce the "Work Order" two things...
1. The x/z reports show the totals from the work order including taxes.
We
do not want the taxes to be reported and we do not want the totals from
the
work order included in the total tendered amount... because they have not
been colected...
(ex. 2 transactions, tax rate 7.00% in both cases...
(tran 1 is a sale tendered as cash for $10.70 <$10 + $.70 tax
(tran 2 is a WO tendered as OnAccount for $10.70 <$10. + $.70
(x report shows $21.40 tendered and $1.40 tax collected
(z report shows same)
We can't seem to come to terms with WHY the amounts from the On Account
transactions are showing on the x/z reports... Reporting these before
collecting them can be disasterous (especiall if the order is never
collected)
2... the work order prints the word Work Order in the top right of
reciept... Technically this is not a work order, it's an INVOICE... How
can I
change that on the receipt?
Thanks Again for all your help...
Mitchell
"Terrible Tom" wrote:
You missed Mr. Hunt's point.
No work orders. Invoices with payment on account. Like so...
Under Customer Properties select the Account Information Tab. Click on
the
Lookup Button (magnifying glass) for Account Type. If no Account Types
exist, go to the Database Menu and select Account Types. Create an
Account
Type (for example, Net 30 or Due Upon Receipt) and fill in the blanks.
After
you've got a valid Account Type, go back to the Customer Properties
window
and select the Appropriate Account Type.
Now go to Database: Tender Types and create a new Tender Type. Call it
On
Account or Net 30 or whatever...
Launch POS. Create transaction. Select On Account as Tender Type and
tender exact change. You now have an Invoice for this customer... When
you
get the check, go to the POS, select the appropriate customer and use the
Payment (Shift-F4) function to apply the payment to the customer account
(and
even to a specific invoice).
HTH,
Tom
--
The worst words in business:
"We''ve always done it that way"
--
Stop Fishing for eMail.
"Mitchell" wrote:
We sell equipment to buyers, we would like to produce an invoice to
deliver
to the buyer so they can mail a check back. When the check arrives we
would
then like to tender the invoice. We've tried Quotes, but no invoice
prints.
We tried work orders, but we have to tender the transaction on account
to
print an invoice. The problem with this method is that the x report and
z
reports show these transactions as tendered and taxes collected. Since
we
haven't received any payment (nor taxes) we don't want these to show as
tenders. So How can I produce an invoice for customers without showing
as
already tendered. Any thoughts would be extremely appreciated.
Mitchell
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Mitch
Guest
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| Posted:
Fri Nov 11, 2005 1:03 am Post subject:
Re: Generating Invoices to be tendered at a later date |
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When we choose on account and include the amount of the transaction... the
receipt prints just fine... but it shows up as collected (tendered) on the
x/z reports... We are simpathetic to the notion that goods have exchanged
hands, therefore the balance is effectively due today, and taxes should also
be due... And since we are extening them credit, we ultimately are paying
ourselves to lend the customer the money... we get it... we know why it's on
the reports... We are simply suggesting that this way of processing might
work for you, but not everyone... so why not give the user the option of how
to report uncollected debt...
I'm inclined to give an example... I sell you a TV for $200 on Monday...
You ask if you could pay for it on Friday... Should I go to my bank on
Monday afternoon and fill out a deposit slip for $200 and have them post it
to my account so I can start collecting interest on that balance... I think
we all know where the bank would tell me to go... It sounds like they
aren't the only ones telling me to go there!
Mitchell
"Jason Hunt" <jhunt@advcs.ca> wrote in message
news:%23yue14%234FHA.2604@TK2MSFTNGP11.phx.gbl...
| Quote: | Hi Mitch,
Just curious why you need to enter the transactions as "Work Order"?
Can't you just skip the Work Order step and enter the transaction as a
regular sale, and tender it On Account? This would also avoid the deposit
stuff.
--
Jason Hunt
Advanced Computer Systems
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